Privacy Policy
Effective date: 30th September 2025
1. Who we are This Privacy Policy explains how Octane Events Pty Ltd (ABN: 68 152 904 133), (“we”, “us”, or “our”) collects, uses, discloses and protects your personal information when you interact with our website https://octaneevents.com.au/our Meta (Facebook/Instagram) Lead Ads, online forms and related services for the Gold Coast 500 corporate hospitality packages.
2. The personal information we collect
We may collect the following types of information:
• Identity and contact details (e.g. name, company, job title, email, phone).
• Business details (e.g. ABN, company name, industry, team size).
• Enquiry and preference details (e.g. number of tickets, preferred dates).
• Marketing and communications preferences.
• Technical and usage data (e.g. cookies, IP address, device and browser data, analytics and Meta Pixel data).
3. How we collect personal information We collect information:
• Directly from you (e.g. website forms, Meta Instant Forms/Lead Ads, email, phone).
• Automatically when you use our website (e.g. through cookies, pixels and analytics).
• From third parties and publicly available sources (e.g. social networks, partners and service providers).
4. Why we collect and use personal information We use your information to:
• Respond to enquiries and provide quotes for Gold Coast 500 hospitality packages.
• Process bookings and manage event attendance.
• Send service, operational and marketing communications (you can opt out at any time).
• Improve our website, advertising and customer experience.
• Comply with our legal obligations.
5. Disclosure of personal information We may disclose your information to:
• Our staff and related entities.
• Event and hospitality partners/sponsors as required to fulfil your enquiry or booking.
• Trusted service providers (e.g. hosting, email, CRM/lead management, analytics and advertising platforms).
• Professional advisers, insurers, regulators and law enforcement where required.
6. Cookies, pixels and analytics: We use cookies, Meta Pixel and similar technologies to understand usage, measure ad performance and personalise content.
7. Data security: We use reasonable safeguards to protect your information from misuse, loss, unauthorised access or disclosure.
8. Data retention: We retain information as long as necessary for the purposes described in this Policy or as required by law. When no longer needed, we securely delete or de-identify it.
9. Your rights: You may request access to, or correction of, your personal information, subject to law.
10. How to contact us:
Email: [email protected]
Changes to this Policy: We may update this Policy from time to time. The updated version will be posted on our website with a new effective date.
This Policy supplements, and does not limit, our obligations under the Privacy Act 1988 (Cth) and the Australian Privacy Principles.